If you’re a student, you know the never-ending cycle of assignments and projects. The current project: a project report.
As you probably know, writing a project report means that you need to do three key things:
- Review the literature about your topic
- Report the results of your project
- Discuss your conclusions and recommendations
That’s a lot of detail to fit into one report.
If you need a refresher on the finer points of a project report, check out What Is a Project Report and How Do You Write One?
If you have a sense of what you should include but are struggling with how to turn your ideas into a project report, this post with project report examples can help.
I’ve included portions of project report examples to help you see what sections of a project report might look like. (I’ve also included links to each if you want to read the complete report.)
2 Project Report Examples That Get the Job Done
For both project report examples, my commentary is below each paragraph. The specific text I’m discussing is notated with a bracket and a corresponding number [#]. When you see an asterisk in front of that at the end of a paragraph *[#], my comments apply to the preceding paragraph(s) as a whole.
In the first example, I’ve posted the abstract, introduction, and conclusion, with comments to help you see the strengths of these sections and areas that might need revision.
Project report example #1: Evaluation of Healthcare Utilization in Patients with Metabolic Syndrome
Evaluation of Healthcare Utilization in Patients with Metabolic Syndrome
Metabolic Syndrome is a cluster of cardio-metabolic risk factors, including obesity, hyperglycemia, dyslipidaemia and hypertension, and has been linked with elevated risk of developing Cardiovascular Disease and Type 2 Diabetes. It is estimated that approximately 39% of the US adult population meets the criteria for Metabolic Syndrome. The aim of this project was to evaluate the role of positive diagnosis of Metabolic Syndrome on Healthcare Utilization specifically on the annual number of hospitalizations and doctor office visits. Data on 16,632 subjects was extracted from the Third National Health and Nutrition Examination Survey dataset and used for analysis. It was concluded from Multivariate Multiple Regression model that the number of hospitalizations and doctor’s office visits is significantly higher in subjects with Metabolic Syndrome accounting for differences in age, race and gender. It was also seen that the variables selected for analysis accounted for a very small percentage of the variance in number of hospitalizations and doctor office visits. It was hence concluded that further work was required to evaluate the influence of Metabolic Syndrome on healthcare utilization while accounting for these unknown factors. *
* The writer does an excellent job writing a clear, concise abstract that summarizes the project, its goals, the results, and future implications.
(Read: 10 Good Abstract Examples That Will Kickstart Your Brain.)
Though the report uses phrases that may not be common to the general reader, the writer clearly has a sense of audience.
(Read: How Writing for an Audience Makes Your Essay Better.)
The writer also understands that readers of this project report will be familiar with the word choices.
(Read: The Ultimate Guide to the Perfect Word Choice for Your Essay.)
Metabolic Syndrome (MetS) is a cluster of cardio-metabolic risk factors that has shown to significantly increase the risk of developing Cardiovascular Disease (CVD) and Type 2 Diabetes Mellitus (T2DM). Risk factors include abdominal obesity, hyperglycemia (elevated blood glucose), dyslipidaemia (abnormal blood lipid levels) and hypertension (elevated blood pressure). It is estimated that 2500 Americans die from CVD each day with costs related to CVD approximating to $403 billion annually. Studies have shown that having MetS doubles the risk of developing CVD and increases the risk of developing T2DM by a factor of seven. A study in 2005 estimated that approximately 39% of the US adult population meets the criteria for Metabolic Syndrome.  The aim for this project was to compare Healthcare Utilization trends in patients with and without MetS. Healthcare utilization is defined as the level of usage of medical services and can be measured using variables such as Number of Hospitalizations, Number of Emergency Room Visits, Number of Doctors Office Visits, etc. Since MetS is associated with several co-morbidities, it is conceivable that it can lead to higher healthcare utilization.
 The opening of this introduction successfully provides background information to help readers understand the topic of risk factors related to metabolic syndrome (MetS). It also illustrates a need for studying risk factors as related to healthcare costs.
(Read: How to Write an Essay Introduction in 3 Easy Steps.)
 Here, the writer clearly identifies the goals of the project and presents an effective hypothesis: those with MetS will likely use more healthcare services.
(Read: How to Write a Hypothesis for a Badass Research Paper.)
 Statistical analysis has led to the acceptance of both alternative hypotheses. A positive diagnosis of Metabolic Syndrome leads to higher number of Hospitalizations and doctor;s office visits. However, it was also evident that the variables used to create the model accounted for a very small percentage of the variance and that there exist unknown factors which influence healthcare utilization. A limitation of the study was that only two variables pertinent to Healthcare Utilization were readily available. Additional work is required to test the effect of Metabolic Syndrome with a more detailed definition of Healthcare Utilization.  The study of Healthcare Utilization is important in addition to traditional healthcare outcomes to appropriately gauge the effect of Metabolic Syndrome. This study, while not extensive in its exploration of Healthcare Utilization, lays the foundation for future work in this area.
 The first part of the conclusion nicely wraps up the process used in this project and reiterates the hypothesis.
(Read: How to Write a Killer Essay Conclusion.)
Also notice that the writer acknowledges the limitations of the study. It’s important to keep in mind the limitations of your own study and realize that additional variables may impact results.
 The final lines of the conclusion explain that, although this study was not extensive, it is a start and will be useful for future research in the area.
This conclusion is effective because it helps readers understand not only the purpose of the study but also how the study fits into the larger scope of research in this area.
Project report example #2: A Project Evaluation Report on TECH Ltd
In the second example, I’ve posted the discussion and conclusion sections. I’ve also included comments regarding the strengths and areas in need of improvement.
A Project Evaluation Report on TECH Ltd
 When we first studied Belbin’s team roles it was easy to assume that it would be more fruitful to have a group that has a lot of innovators.  This giving way to the assumption that this will create a group atmosphere where there are a lot of ideas created and would thus lead to a better project. It has become more apparent in our group projects since then that you need to have a lot of differing personalities that can take on these roles in the group. It is apparent in life that your strength could be another person’s weakness. In our group I could see that we were always working to each other’s strengths.
 This project report uses first person (“we”). Check with your professor to see if you’re allowed to write in first person or if your entire report should be written in third person.
(Read: Why Third-Person Writing Is Critical to a Great Essay.)
 While this section of the discussion explains the group dynamics, it would be strengthened by including additional specifics.
The writer might, for instance, explain the types of personalities in the group and explain the various strengths and weaknesses.
Adding this type of information would allow readers to understand how the group dynamics may have affected the project.
There were many problems that we came across, especially with attendance to group meetings due to clashes with classes as some our group were based on a different campus of the university. These problems did arise very regularly and it was sometimes extremely difficult to even arrange a meeting with our tutor to present our progress. We did at some points not make any positive progress in more than a week because of these difficulties. The way we solved these problems was to make sure that we did not lose contact with the group. There would always be e-mails from our secretary to remind us of our next meeting or a phone call to make sure we remained focused on the task. *
* Remember, not all projects go as planned. It’s important to stay objective and discuss not only the successes of your project but also any problems.
Here, the writer discusses the problems that occurred within the group and briefly explains how the problems were solved.
Although we did have many minor disagreements it was always decided that the chairperson’s decision was final. This worked well as we had all come to a joint decision on who the chairperson should be. By the end of each meeting we always resolved any disagreements the team had. There was never a time any disputed issue was carried over to the next meeting. *
This whole project will without a doubt stand us in good stead for all future group work at university level. I can also envision that it will be great help in any future employment in our field as we were thrust into the deep end of producing this database formally in a time scale suited to the specific needs of the company that employed us. There will be many valuable lessons that each individual will take away from this project. We have learned to communicate and help and encourage other group members. We have seen how an extensive project like this one can be broken down into small bursts of hard work. Sometimes it was not always easy to see that we were heading in the right direction, as the overall project did not come together till the last few weeks. But as with everything, the hard work has lead to a very satisfactory conclusion to our project. *
*, * In these two paragraphs of the discussion, the writer focuses again on resolving problems but also discusses the results of the project.
Working successfully in a group was part of the learning process here, and the writer discusses that the group learned how to work well together on such a large project.
In this case, the writer is able to report essentially only positive results. Keep in mind that there may be times when you need to report that your results were not as expected.
If we had the chance to take upon this same coursework again using the same team I am sure that everyone in the group would not change our overall approach. We certainly would not have as many problems to deal with as all the mistakes that we have made in this particular project have given us the necessary experience to improve on our team skills. Every member will have realized their strengths and weaknesses and would work to exploit each other’s strengths and hide each other’s weaknesses. *
* Here, the writer wraps up the report by acknowledging what the team learned and how they might approach group projects in the future.
Though this is a good strategy, the discussion in this section is generalized. The writer might explain what “team skills” they could improve upon and how they could improve them.
The writer might also elaborate more on how the team would work together to accommodate strengths and weaknesses of team members.
Still Feeling Less Than Confident?
I know it can be more than a little stressful spending hours working on a project if you’re not even sure that you’re doing it right or whether it will make the grade. Don’t worry, though. I have more resources to help ease your mind.
Check out these example project reports for even more ideas.
Do you have a variety of charts and tables to include in your project report, but aren’t sure what the finished product might look like? If so, here’s an example report with diagrams.
The editors at Kibin can also ease your worries and make sure your project report is on the right track, so let us review your report to make sure it gets the job done.
Psst... 98% of Kibin users report better grades! Get inspiration from over 500,000 example essays.
Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.
Likewise, in business, confronted with a request for a ‘report’ to a senior manager, many people struggle to know what to write.
Confusion often arises about the writing style, what to include, the language to use, the length of the document and other factors.
This page aims to disentangle some of these elements, and provide you with some advice designed to help you to write a good report.
What is a Report?
In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.
Whereas an essay presents arguments and reasoning, a report concentrates on facts.
Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.
Requirements for the precise form and content of a report will vary between organisation and departments and in study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start.
Reports may contain some or all of the following elements:
- A description of a sequence of events or a situation;
- Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others, always carefully referenced of course (see our page on Academic Referencing for more information);
- An evaluation of the facts or the results of your research;
- Discussion of the likely outcomes of future courses of action;
- Your recommendations as to a course of action; and
Not all of these elements will be essential in every report.
If you’re writing a report in the workplace, check whether there are any standard guidelines or structure that you need to use.
For example, in the UK many government departments have outline structures for reports to ministers that must be followed exactly.
Sections and Numbering
A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.
Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. It follows that page numbering is important.
Modern word processors have features to add tables of contents (ToC) and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report, moving, adding or deleting sections.
Getting Started: prior preparation and planning
The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand.
Step 1: Know your brief
You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared.
First of all, consider your brief very carefully and make sure that you are clear who the report is for (if you're a student then not just your tutor, but who it is supposed to be written for), and why you are writing it, as well as what you want the reader to do at the end of reading: make a decision or agree a recommendation, perhaps.
Step 2: Keep your brief in mind at all times
During your planning and writing, make sure that you keep your brief in mind: who are you writing for, and why are you writing?
All your thinking needs to be focused on that, which may require you to be ruthless in your reading and thinking. Anything irrelevant should be discarded.
As you read and research, try to organise your work into sections by theme, a bit like writing a Literature Review.
Make sure that you keep track of your references, especially for academic work. Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information.
The Structure of a Report
Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.
However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations.
The executive summary or abstract, for a scientific report, is a brief summary of the contents. It’s worth writing this last, when you know the key points to draw out. It should be no more than half a page to a page in length.
Remember the executive summary is designed to give busy 'executives' a quick summary of the contents of the report.
The introduction sets out what you plan to say and provides a brief summary of the problem under discussion. It should also touch briefly on your conclusions.
Report Main Body
The main body of the report should be carefully structured in a way that leads the reader through the issue.
You should split it into sections using numbered sub-headings relating to themes or areas for consideration. For each theme, you should aim to set out clearly and concisely the main issue under discussion and any areas of difficulty or disagreement. It may also include experimental results. All the information that you present should be related back to the brief and the precise subject under discussion.
If it’s not relevant, leave it out.
Conclusions and Recommendations
The conclusion sets out what inferences you draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section.
Recommendations suggest how you think the situation could be improved, and should be specific, achievable and measurable. If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible.
A Word on Writing Style
When writing a report, your aim should be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.
You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences.
You should also avoid jargon. If you have to use specialist language, you should explain each word as you use it. If you find that you’ve had to explain more than about five words, you’re probably using too much jargon, and need to replace some of it with simpler words.
Consider your audience. If the report is designed to be written for a particular person, check whether you should be writing it to ‘you’ or perhaps in the third person to a job role: ‘The Chief Executive may like to consider…’, or ‘The minister is recommended to agree…’, for example.
A Final Warning
As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.
Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. It’s also worth one last check against any requirements on structure.
For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you have not inadvertently or deliberately plagiarised or copied anything without acknowledging it.
Finally, ask yourself:
“Does my report fulfil its purpose?”
Only if the answer is a resounding ‘yes’ should you send it off to its intended recipient.